HOW TO WRITE AN A LETTER OF APPLICATION
You start with Paragraph 1- Introduction
In the introduction you :
– say why you are writing and what you are responding to (e.g. an advert, a prospectus).
– begin Dear Mr Johns/ Dear Ms Jones etc. if you don’t know the name of the person write Dear Sir/ Madam
-say which job you’re applying for
– say where you saw the advert ( you can invent a newspaper and/or date if you need to)
Phrases you can use in the introduction:
* I would like to apply for the position of … which I saw advertised …
* One of my reasons for applying is….
* I am writing with reference to…
REMEMBER: It’s a formal piece of writing that means: use a formal, neutral style: no contractions, no colloquial language, no direct questions, no informal punctuation such as exclamation marks.
In the 2nd Paragraph you :
– briefly describe you/ your situation ( you can write about: Where you come from/ Knowledge of the area / Training/qualifications / Previous experience / Other skills (e.g. computers) / What kind of person you are)
– organise your application so that you mention each of the areas in the advertisement
Phrases you can use to in the 2nd paragraph:
* At present I am …. ( working for./ a student at ..)
* I have a reasonable command of …. ( English)
* I have a good …. knowledge of …..
* I regret I have has no experience of…. ( this kind of work)
* For the last (two) years I have been… ) studying/ working..)
* When I was at .. I…
* I very much enjoy .. (working with people/travelling)
In the 3rd Paragraph you :
– make it clear why you are applying for a ....................... and why you would be a suitable candidate.
– cover all the points in the question
– mention that you are suitable
Phrases you can use in the 3rd paragraph:
* I feel I would be suitable for the job…
* I think I would be suitable candidate for… because..
* The job would give me the opportunity to… ( get work experience during the summer.
* I have always been interested in (…)
* One of the main reasons I am applying for this job is that….
* I have a lot of experience of ( dealing/ working)
In the last paragraph you :
– say when and how you can be contacted
– should be polite but not too much
– use formal ending ( Sincerely/ Sincerely yours / Kind regards / Yours truly etc. )
– sign your name and then print your name clearly underneath
Phrases you can use to end the letter
* I am available to (start work/ attend an interview) …
* Thank you for considering my application.
* I would be grateful/ happy/ free/ able to ..(attend the interview/ provide reference.)
* I can be contacted on (07935033195) at any time
* I hope you will consider my application.
* I look forward to hearing from you in the near future.